Supplier/Vendor Requirement Agreement 

The requirements listed will apply to both Mid Continent Controls Inc. (MC2) Supplier’s  and Vendor’s and all sub-tier Supplier’s/Vendor’s. 

QC-001. Right of Access – Mid Continent Controls, Inc. (MC2), MC2 Customer(s), and  Government and Regulatory agencies purchasing the end product shall be allowed the  right of access to determine and verify the quality of work, records and material at any  place, including the plant of the Supplier/Vendors.  

QC-002 Personnel Qualification – The supplier/vendor shall ensure personnel  performing work under this PO, are qualified to perform the functions required to  produce the desired results. This would include any specific training as described within  the applicable specifications related to this order. 

QC-003 Quality Management System - The supplier/vendor shall maintain a quality  system meeting the requirements of ISO 9001 or AS9100. Third-party registration by an  accredited registrar is preferred. Suppliers/Vendors declaring compliance with no formal  accredited registration may require review. For suppliers/vendors not meeting these  specifications, MC2 will review and determine if system implemented is sufficient based  upon the nature and levels of control required by the parts, materials, or services. 

QC-004 Requirements Flow down – The supplier/vendor shall insure that  requirement(s) be flowed down to sub-tier suppliers/vendor, including key  characteristics, materials selection, first article inspection, and process control where  required. 

QC-005 Records Retention – Suppliers/Vendors and special processors, as well their  subcontractors, shall maintain records to substantiate product compliance to the MC2 purchase order requirements and must be capable of furnishing copies of these records  upon request of MC2, MC2 customers, and government/regulatory representatives as  applicable. Such records shall be maintained for a minimum of 10 years after date of  delivery to MC2. 

QC-006 Product Verification – Verification by MC2 shall not absolve the  Supplier/Vendor of the responsibility to provide acceptable product, nor shall it preclude  subsequent rejections by MC2. 

QC-007 Approved Processing Sources – When permission is given by MC2 to  outsource special processing, sources approved by the Customer or MC2 shall be  used. The requirements associated with the approved supplier/vendor list shall also be  followed, including flow down of these requirements to sub-tier suppliers. All Processors  will provide appropriate certification of the work performed.

Form 13009 (06/27/2023) 

QC-008 Submission of Nonconforming Material/Hardware - Items not in  conformance with the requirements of the Purchase Order, MC2 drawings,  specifications, and industry standards referenced therein, or that cannot be corrected  through continuation of the original manufacturing process or by rework, shall not be  submitted without prior written approval from MC2 in the form of an approved Request  for Deviation/Waiver, available from MC2 Purchasing or Quality Assurance. Submittals  shall include supplier/vendor-recommended disposition(s) with sufficient technical,  quality, and reliability justification. 

QC-009 Resubmission of Material/Hardware - Nonconforming items returned from  MC2 which are subsequently resubmitted by the supplier/vendor shall include indication  of resubmission on the accompanying paperwork and shipping documents. Reference  shall be made to the MC2 rejection documentation and evidence presented to  demonstrate that the causes for rejection have been corrected. 

QC-010 Corrective Action - When requested by MC2, the supplier/vendor shall  investigate nonconformities to determine the root cause(s) of failures and take effective  action(s) as appropriate to correct the items and prevent future failures. Unless  otherwise requested by MC2, such corrective action(s) may be documented in the  supplier’s/vendor’s format. 

QC-011 Notification of Previous Delivery of Defective Material/Hardware - In the  event the supplier/vendor’s or special processor determines that material previously  delivered to MC2 was defective, written notification to the MC2 Materials Manager is  required within thirty (30) calendar days. 

QC-012 Calibration - The supplier/vendor shall only utilize inspection and test  equipment for acceptance that has been calibrated to the requirements of the National  Institute of Standards and Technology (NIST) or other recognized standards. 

QC-013 Handling, Packaging, Preservation and Delivery – The Supplier/Vendor  shall use appropriate methods of handling, packaging and preservation to prevent damage of product in process and during delivery.  

QC-014 Statistical Techniques – When required by MC2 contract or PO, the  Supplier/Vendor shall perform statistical analysis for applicable key characteristics, and provide results upon MC2 or its Customer’s request. 

QC-015 First Article Requirements – As required within the PO/contract, First Article  Inspections will be performed in accordance with the conditions and methods described  in the most recent revision of AS9102. This condition does not apply to companies  supplying special processes. 

QC-016 Material Suppliers – Material supplied against this PO or contract must be  purchased from approved sources. Material must be supplied in the ordered condition.  All material suppliers/vendors will provide their own certification of the material, as well  as copies of the mill certification. If this condition is not the “mill” condition, then MC2 must be notified prior to order fulfillment if 3rd party processing will be used to satisfy  the order. All processing must be performed to MC2 Customer’s specification and from  the Customer’s approved suppliers/vendors list, as applicable.

Form# 13009 (06/27/23) 

QC-017 Non-Domestic Material Suppliers – Non-Domestic material supplied against  this PO or contract must be purchased from approved sources from MC2 or if  applicable, the Customer. 

QC-018 Requirements for Organizational Change and Process Change notification - MC2 suppliers shall notify MC2 of significant organizational changes such as company  name, company location, or senior quality management at least 90 days prior to  organizational change. Suppliers/Vendors shall also notify MC2 of any processes,  equipment or tooling changes used in the manufacturing process which directly affect  the forming or assembly of parts purchased by MC2 at least 90 days prior to process  implementation. Notification shall be sent to MC2 prior to shipment or organizational  change, with details on date of implementation, part numbers affected, lot and/or date  codes affected, MC2 P/N (if applicable), part name, change description, reason for  change, change notification effective date, and manufacturer contact. Receipt of a  supplier’s change notification by MC2 does not signify acceptance of the proposed  process or location change. MC2 will analyze the risk and determine the need for  qualification of the change. If samples are needed, the responsible MC2 representative  will contact the supplier/vendor directly to make arrangements. Design changes and  related part number changes are outside the scope of these requirements. It should be  noted that changes affecting fit, form or function of parts supplied to MC2 constitute a  design change and require MC2 engineering approval prior to implementation. Design  changes and related part number changes are outside the scope of these requirements. 

QC-019 Traceability - The supplier/vendor shall maintain internal traceability to the raw  material level and shall be able to provide such traceability within a reasonable time  frame if requested by MC2. 

QC-020 Foreign Object Detection - All materials, parts, and assemblies must be  protected from the intrusion of foreign object debris that could potentially cause  damage. As appropriate, the supplier/vendor shall develop and implement a Foreign  Object Damage/Foreign Object Debris Prevention Program guided by National  Aerospace Standard 412. 

QC-021 Certification of Conformance - A legible “Certificate of Conformance” (C of C)  statement shall be provided with each shipment submitted to MC2. The C of C shall be  in the supplier’s/vendor’s format and may either be a separate document or may be  included within the packing list. The C of C statement shall state that the items were  produced in conformance with requirements as specified in the MC2 purchase order. As  a minimum, the C of C shall note 1) the manufacturer or distributor’s name and address;  2) the MC2 purchase order number; 3) the part number(s) and revision(s) when  applicable; 4) traceability information including serial numbers, lot codes, or date codes  as appropriate; 5) shelf-life expiration dates if applicable; and 6) signature of the  supplier’s/vendor’s authorized representative. 

QC-022 Requirements for Product Changes - Changes affecting fit, form, function, and raw materials may require testing and may result in a part number change.  Therefore, these changes must be evaluated by MC2 Engineering Department prior to  implementation. Suppliers/Vendors shall notify MC2 at least 90 days prior to  implementation of product changes. Written notification shall include notification date,  date of implementation, part number that was changed, description of the part,  description of the change, reason for the change and supplier contact. Receipt of a  supplier’s/vendor’s change notification by MC2 does not signify acceptance of the 

Form# 13009 (06/27/23) 

proposed product change. MC2 will analyze the risk and determine the need for  qualification of the change. If samples are needed, the responsible MC2 representative  will contact the supplier directly to make arrangements.  

QC-023 Requirements for End of Life Notification - End of Life notifications shall be  submitted 180 days prior to last order dates and 365 days prior to last shipment release  dates. This information shall include part numbers affected, MC2 P/N (if applicable),  part name, part description, reason for discontinuance, effective date, last time buy  date, final ship date, equivalent alternative part number (or recommended replacement  part number) and manufacturer contact. MC2 will analyze the need and provide the  supplier/vendor disposition instructions accordingly (initiate last time buy, request  samples for evaluation, etc.) An MC2 representative will contact the supplier/vendor directly to make arrangements, if needed. 

QC-024 Counterfeit Product Prevention – MC2 supplier/vendor partners are required  to purchase only from Original Component Manufacturer (OCM), Original Equipment  Manufacturer (OEM), or authorized distributors for such OCM/OEM, as sole and  exclusive sources for all components (as defined as raw material and finished goods) to  be delivered to MC2, and to obtain and retain written records for such.  To accomplish this the supplier shall develop and implement fraudulent/counterfeit  electronic component/part and a material authenticity assurance control plan(s) that  documents its processes used for assuring that only authentic and conforming  electronic components/parts and material is procured from legally authorized sources  and its planning to be used for risk mitigation, disposition and reporting in the event any  counterfeit material or electronic components/parts is/are encountered. (Suggested  guidance in implementing this program can be found from: AS5553, Counterfeit  Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection,  Mitigation, and Disposition and AS6174, Counterfeit Material; Assuring Acquisition of  Authentic and Conforming Material).  

The Supplier/Vendor shall immediately notify MC2 with the pertinent facts if the  Supplier/Vendor becomes aware or suspects that it has furnished Counterfeit Work.  Additionally, Suppliers/vendors shall secure a Certificate of Conformance (C of C) and  supply this C of C for all raw material or finished goods provided to MC2 and maintain  on file as described within applicable MC2 purchase order. 

The Supplier/Vendor shall include the above clause or equivalent provisions in lower tier  subcontracts/purchase orders for the delivery of items that will be included in or  furnished as material to MC2. 

QC-025 Supplier Code of Conduct - The Supplier/Vendor shall adopt and comply with  a code of conduct or policy statement regarding business conduct, ethics and  compliance that satisfies, at a minimum, the principles and expectations set forth in  these Clauses. The Supplier/Vendor shall have management systems, tools and  processes in place that (i) ensure compliance with applicable laws and regulations and  the requirements set forth in the MC2 Clauses; (ii) promote an awareness of and  commitment to ethical business practices, including, without limitation, the expectations  set forth in the MC2 Clauses; (iii) facilitate the timely discovery, investigation (including  cooperation with any MC2 initiated investigation involving the Suppliers/Vendors),  disclosure (to MC2 and others as appropriate) and implementation of corrective actions  for violations of law, regulations, this Purchase Order, or the expectations set forth in  the MC2 Clauses; and (iv) provide training to its employees on compliance  requirements, including the expectations set forth in these MC2 Clauses. 

Form# 13009 (06/27/23) 

All Parties recognize that the MC2 Clauses may change from time to time and agree  that any such change will not affect the applicability of the material referenced. MC2  agrees to provide any updated Clauses in the event of a change. 

QC-026 Product Safety - The Supplier/Vendor shall adopt and ensure relevant product  safety principles. 

 Product Safety Definition  

 The state in which a product is able to perform to its designed or intended purpose   without causing unacceptable risk of harm to persons or damage to property. 

 Relevant product safety principles: 

1. Safety Policy — Establishes senior management's commitment to  continually improve safety; defines the methods, processes, and organizational  structure needed to meet safety goals. 

2. Safety Risk Management (SRM) — Determines the need for, and adequacy  of, new or revised risk controls based on the assessment of acceptable risk. 

3. Safety Assurance (SA) — Evaluates the continued effectiveness of  implemented risk control strategies; supports the identification of new hazards. 

4. Safety Promotion — Includes training, communication, and other actions to create a positive safety culture within all levels of the workforce.

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